Business Reply Mail

For an annual permit fee, a business reply mail (BRM) permit is available for distributing reply cards, envelopes, self-mailers, cartons, and labels. BRM allows the permit holder to receive First-Class Mail and Priority Mail back from customers by paying postage only on the mail returned. The BRM permit holder guarantees payment of First-Class Mail postage plus a per piece charge for pieces returned by the USPS. When designing a BRM mailpiece or label, mailers must consult with their local post office. The piece must conform to a specific format to qualify as BRM, including ZIP +4 code assigned by the USPS. Proofs for regular BRM should be approved by the USPS before printing. Proofs for Qualified BRM (QBRM) must be approved by the USPS. See below for a layout example for a BRM envelope. BRM templates are available on the Postal Explorer web site at http://pe.usps.gov by selecting “Mailpiece Design” in the left frame.

BASIC BRM
Annual permit: $150
Per Piece: First Class Postage + $.60
Letter (1 oz.): $.37 + $.60 = $.97
Card Rate: $.23 + $.60 = $.83

HIGH-VOLUME BRM (Return volume 950+ pieces annually)
Annual permit: $150
Per Piece: First Class Postage + $.10
Letter (1 oz.): $.37 + $.10 = $.47
Card Rate: $.23 + $.10 = $.33
Additional Accounting fee: $475 each separation

BASIC QBRM (Return volume 834+ pieces annually)
Annual permit: $150
Per Piece: First Class Postage + $.06
Letter (1 oz.): $.34 + $.06 = $.40
Card Rate: $.20 + $.06 = $.26
Additional Accounting fee: $475 each separation

HIGH-VOLUME QBRM (Return volume 34,615+ pieces annually)
Annual permit: $150
Per Piece: First Class Postage + $.008
Letter (1 oz.): $.34 + $.008 = $.348
Card Rate: $.20 + $.008 = $.208
Additional Accounting fee: $475
Quarterly Fee: $1,800

• Postal regulations subject to change without notice. Consult your local Post Office for current information.
• For detailed information on business reply mail preparation, consult U.S. Postal Service Publication 123.

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